RP-5217 Filing Requirements
The RP-5217 form must accompany all deeds and correction deeds when filing, as mandated by Section 333 of the Real Property Law. Ensure the filing fee is also collected. Only the revised forms dated 7/1/94 or later are accepted.
General Filing Information
The RP-5217 form is a crucial document required for all real property transfers in New York State, excluding New York City transfers before January 1, 2003. This form must be filed alongside all deeds and correction deeds. A filing fee is mandatory for each submission. It is essential to ensure that the form used has a revised date of 7/1/94 or later, as these are the only versions accepted by County Clerks. Note that the RP-5217 is referenced in section 333 of the Real Property Law.
RP-5217 Form Versions
Only RP-5217 forms with a revised date of 7/1/94 or later are acceptable for filing. County Clerks should not accept older versions, ensuring data consistency and accuracy in property transfer records.
Acceptable RP-5217 Dates
To ensure compliance with New York State regulations, only the RP-5217 forms with a revision date of July 1, 1994, or later, are deemed acceptable for submission to the County Clerk. Any forms predating this revision are considered invalid and will not be processed. This requirement is essential for maintaining accurate and up-to-date records of real property transfers. Utilizing the correct form version prevents delays and ensures the proper recording of property transactions. Always verify the revision date before submitting the RP-5217 form.
RP-5217 Data Capture
The state’s RP-5217 data is captured through three methods⁚ SaleScan, which is a single point data capture; barcoded RP-5217-PDF, and file transfer. This data populates both local and state databases.
Methods of Data Entry
The RP-5217 data is captured using three distinct methods to ensure comprehensive data collection for real property transfers. Firstly, SaleScan provides a single-point entry, streamlining the process using barcode technology. Secondly, the barcoded RP-5217-PDF allows direct file transfer into both state and local databases. These methods aim to minimize manual entry, thereby reducing errors and improving data integrity. Finally, direct file transfer offers another avenue for submitting the required information. These diverse methods accommodate different county systems and enhance the overall efficiency of the data capture process.
RP-5217 Usage
The RP-5217 form serves to document crucial information regarding all real property transfers within New York State. It is a vital tool for maintaining accurate records except for some New York City transfers.
Purpose of the Form
The primary purpose of the RP-5217 Real Property Transfer Report is to meticulously document all essential details associated with real estate transfers across New York State. This includes property location, buyer and seller information, and other pertinent transaction specifics, ensuring a comprehensive record of each transfer. This form is critical for maintaining accurate property ownership records and is a necessary component of the transfer process, facilitating transparency and accountability in real estate transactions. The collected data contributes to both local and state databases.
RP-5217 and Deeds
An original RP-5217 form is a mandatory requirement for filing all deeds and correction deeds within New York State. This ensures proper documentation of real property transfers.
Required for Deed Filing
The RP-5217 form is absolutely essential when submitting deeds and correction deeds for recording. This requirement stems from Article 9, Section 333 of the Real Property Law, ensuring that all property transfers are properly documented. The form must be completed accurately and submitted alongside the deed to the County Clerk’s office. Failure to include a correctly filled out RP-5217 form may cause delays or rejection of the deed filing. This helps to maintain the integrity of property records.
RP-5217 for New York City
For property sales in New York City, use the Automated City Register Information System (ACRIS), except on Staten Island. For Staten Island, use Form RP-5217-NYC and its specific instructions.
Specific Filing Procedures
In New York City, excluding Staten Island, property transfers are primarily handled through the Automated City Register Information System (ACRIS). However, for Staten Island, the specific RP-5217-NYC form and associated instructions should be used. These procedures are essential for accurately recording real property transfers. Always consult the most recent guidelines for your specific borough, as requirements can change. Ensure that you have the correct form and follow all instructions to avoid delays or rejection of your filing. Remember, compliance is vital for a successful recording.
RP-5217-PDF Instructions
This document provides guidance for completing the RP-5217-PDF form. It is a downloadable PDF used to document real property transfers in approved New York State counties. The form is one-part.
Document Overview
The RP-5217-PDF Real Property Transfer Report is a downloadable, one-part form designed for use in approved counties within New York State. This form serves as the official record for documenting information related to real property transfers. The form is barcoded to facilitate easy data capture. It is a crucial instrument for maintaining accurate records of property transactions, ensuring compliance with state regulations. The document helps in the smooth transfer of property ownership and provides a standardized format for reporting real estate activity within the specified counties.
SaleScan Application
SaleScan is an ORPTS application that assists counties in capturing RP-5217 data. It uses barcodes for information extraction and verifies assessment roll data for transferred properties. It streamlines data processing.
County Data Capture
The SaleScan application, provided by ORPTS, plays a crucial role in county data capture. It extracts information from the barcoded RP-5217 forms, streamlining the process. This application allows for the verification of assessment roll data associated with the transferred parcels. It facilitates a more efficient and accurate transfer of information into both state and local databases. The system helps counties manage real property transfer data effectively and ensures consistency in record-keeping. This application supports data integrity across the system, reducing errors and making the process more efficient for the county. The use of barcoded data entry enhances the speed and reliability of data acquisition.
RP-5217-PDF Download
The RP-5217-PDF form is a downloadable, one-part document. It is barcoded and designed for use in documenting real property transfers. This form is readily available for approved counties.
Availability of the Form
The RP-5217-PDF, a one-part document, is available for download and is specifically designed for documenting real property transfers. It is crucial to note that this downloadable form is barcoded, ensuring accurate data capture. The availability of this form is limited to approved counties within New York State. This digital format streamlines the process, making it easier for filers to submit required information. The form’s accessibility is a key component of New York’s real property transfer reporting system, ensuring efficient and accurate recording of data for various real estate transactions.